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Royal
Navy Submarine Museum Publication Scheme
The Publication Scheme is operated
by The Royal Navy Submarine Museum, Haslar Jetty Road, Gosport, Hampshire
PO 12 2AS.
Introduction
The Freedom of Information Act 2000,
which is intended to increase access to government information, requires
all public authorities to make information available proactively
by virtue of the Publication Scheme provisions set out in Section
19 of the Act. RNSM's scheme below gives details of the classes of
information that the Museum will make available proactively, how
they are accessible, and whether or not a charge will be made to
make it available in hard copy form.
Purpose
The purpose of the scheme is to provide
a tool for openness, to increase transparency and accountability
and to improve decision making. The driver for the scheme is the
public interest
Scope
The scope of information is intended
to cover:
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status, mission, objectives
and functions of RNSM
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organisation of RNSM,
including information about who: is responsible for which function
and how to contact him or her
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the services provided,
what targets are set, what standards of service are, expected
and the results achieved
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how the Museum's services
are run, how much they cost, who is in charge, and what complaints
and redress procedures are available
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minutes of Board Meetings
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sources of income, and
how effectively money is raised and spent
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the collections
Omissions
Information that is subject to the
restrictions of the Data Protection Act is not published, nor is
financial information that is speculative and subject to change (eg
budgets and predictions). Information concerning material held in
the Archives is necessarily of a broad outline only, however the
procedures involved in obtaining fuller information is explained
in the relevant sections.
Costs
We indicate for each class of information
in the Publication Scheme which of the following categories could
apply to information you intend to use for your private research/study
(the number in brackets indicates the attachment reference on the
website and in the hard copy Publication Scheme available in the
Museum):
(a) free of charge on the
website (ie there is no charge by us, although the user would of
course have to meet any charges by their internet service
provider, personal printing costs etc.) For those without Internet
access, the papers quoted can be viewed free of charge in the
Museum Library. Requests for hard copy attract a charge for the cost
of retrieval, photocopy, and postage(*). We would let you know the
amount at the time of your request, and the charge would be payable
in advance.
(b) leaflets
on the services we offer to the public (eg advertising
brochures) are free of charge.
(c) copyright
charges for use of the material in this Publication Scheme
are available from the
Administrator.
Copyright
Information contained in the Publication
Scheme is the copyright of RNSM and is not to be published elsewhere,
in whole or in part without the permission of the Museum.
Responsibility
The person holding ultimate responsibility
for the Publication Scheme is the Museum's Director, Commander Jeff
Tall OBE RN. Requests for information concerning, or suggestions
for improvement to, the scheme, should be addressed to the Administrator,
Mrs Isabell Stagg.
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Description of Information
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How
available (figures in brackets indicate in brackets indicate
attachment no)
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For how long/cost
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GOVERNANCE INFORMATION (Contact
Colin Way, Museum Secretary)
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The
Royal Navy Submarine Museum is one of the six principle military museums funded
by the Ministry of Defence. It is an Executive Non departmental
Public Body sponsored by the Second Sea Lord. It is an
educational Charitable Trust. Its Trustees are appointed
under OCPA guidelines, and conform to the seven principles
of Trusteeship. It is a Registered Museum with Re:source
and with whom it has achieved Phase II registration status.
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Status
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Defence
Council Instruction 85/98 (1)
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*
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Governance
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Financial
Memorandum (2)
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*
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Trust Deed
(3)
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*
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Board of Trustees
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Trustee Minutes
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1 year. * per mtg.
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Annual
report (4)
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4 yrs *
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Biographies (5)
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*
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MANAGEMENT INFORMATION (Contact
Commander Jeff Tall, Director)
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Responsibility
for the day to day operational management of the Museum is
vested in the Director and his staff. Trustees and the Sponsor
Department approve the Corporate Management Plan, which defines
the Museum's year on year activities levels of service and
targets to be achieved.
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Senior members of Staff
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Biographies (6)
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*
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Advisors/Auditors/Bankers
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Annual
Report (4)
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*
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Corporate Planning
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Corporate
Management Plan (7)
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*
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History of the Museum
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As above
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*
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Strengths, weaknesses, opportunities
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As above
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*
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Standards of Service
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As above
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*
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Results achieved
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As above
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*
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Performance Indicators
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Annual
Report (4)
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*
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FINANCIAL INFORMATION
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(Contact Commander Jeff Tall,
Director)
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As an NDPB the Museum receives
Grant in Aid from its Sponsor Department GiA funds finance
approximately 70% of RNSM's running costs, staff costs,
and its acquisition budget. The remaining
30% is recovered through gate receipts, grants (particularly
from its Society of Friends), and donations. An Audit and
Finance Committee is appointed by Trustees to oversee the
financial management of the Museum and approve budgets
and spending profiles developed by the Director. The Museum's
accounts are audited by the National Audit Office and Walton & Co. The Director is the Government Accounting
Officer. The Museum operates a Gift Shop, which
is a limited company and is a wholly owned subsidiary of
the Museum Trustees. Members of the Audit and Finance Committee
act as its Board of Directors.
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Auditing
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Consolidated Annual Accounts (8)
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Business Planning/Finance
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The Business Plan (9)
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*
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Investments
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Investment
Policy (10)
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*
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FORWARD PLANNING
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(Contact Commander Jeff Tall,
Director)
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The
future capital development of the Museum is determined by the
Development Committee made up of members of the Trustee Board,
the Director, and the Curator. A separate Appeal Committee
has been established to raise funds to finance the Museum's
aspirations and many members of this committee are volunteers.
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Development Planning
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The Development
Plan (11)
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*
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| STAFF MATTERS |
(Contact Isabell Stagg, Administrator) |
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aim over the last six years has been to build up a staffing
level of appropriate quantity and quality to care
for a mixed and comprehensive collection of artefacts,
archives, photographs and personal memorabilia. Most significantly
the Museum has care for a number of highly important historic
submarines, two of whom appear on the National Historic
Ships Committee 'Core Collection' which accords them pre
eminent status. In addition to improving professional curatorial
expertise the administrative base has also been enhanced,
as has the educational function of the Museum through the
employment of a School Teacher with a Museum background
and interest. Additional galleries have also led to the
employment of extra wardens. With the help and support of the
Sponsor Department, GiA financed positions have risen from
six in 1995 to seventeen in 2001. All employees, bar one
full time and one part time post, are employed on
terms determined by the Trustees rather than being dictated
by the Civil Service model. The Museum follows the Civil
Service code on equal opportunities (the employee profile
is 60% female, 40% male). The Museum has no vacancies at
present |
| GiA staffing |
Scheme of Complement
(12) |
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| Staff structure |
Matrix (13) |
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| Contracts |
Standard
contract (14) |
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| Terms of Reference |
ToRs
(15) |
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| HEALTH AND
SAFETY |
(Contact Commander Jeff Tall,
Director) |
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Museum carries full insurance for public and employee liability.
For Health & Safety matters it is overseen by Gosport
Borough's Senior Environmental Health Officer who is a
member of the Borough's Leisure and Health Services, and
he in turn is assisted by the Health and Safety Officer
of Fort Blockhouse The Director is the Health and Safety
Officer for the Museum, and he is assisted by the Technical
Services Manager who holds a NEBOSH certificate The two
Site Maintainers have attended courses in Risk assessment
and basic Health and Safety. Six members of staff hold
Red Cross First Aid Certificates. A close liaison, including
site acquaint visits, is maintained with the Hampshire
County Fire and Ambulance Services. The Museum like a submarine,
maintains a bottom up awareness regime with respect to
Health and Safety. |
| Policy and
organisation |
H&S Policy
(16) |
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| Risk Assessment |
Risk
Management Plan (17) |
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| ACCESS |
(Contact Bob Mealings, Deputy
Director) |
| The
Museum believes in the full participation of all its people
in its work. Therefore it aims to develop a deepening level
of inclusion and representation in relation to physical, cultural,
intellectual and sensory access to the services it offers. |
| Access |
Access Policy
(18) |
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EDUCATION
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(Contact Jackie Edelman, Education
Officer)
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The Royal Navy Submarine
Museum recognises that education is a lifelong learning
experience for everyone in the community and that it has
an important contribution to make to that process by maximising
physical and intellectual access to its collection.
The Trustees believe that
the Museum has an important role to play in enabling a
greater understanding and appreciation of the following:
ˇ British
Naval History
The Museum is committed to
establishing and resourcing a strategic plan for education
that delivers a service for every age group and which encompasses
both formal and informal learning opportunities
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Policy and strategy
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Education
Policy (19)
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INFORMATION TECHNOLOGY (Contact
JJ Malloy, Technical Manager)
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RNSM recognises the importance
of ICT to farther both corporate and individual departmental
objectives. RNSM acknowledges that ICT is an essential
tool for the operation of the museum, its collections management,
its effective administration and governance, the advancement
of its educational objectives, its provision of access
to information, and its marketing.
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Policy and strategy
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ICT
Policy (20)
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COLLECTIONS MANAGEMENT (Contact
Bob Mealings, Curator)
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The
collection management plan (CMP) is not an end in itself but
a means of improving the management and care of the collections
that are the heart of the Royal Navy Submarine Museum (RNSM).
The plan identifies the principles, policy and procedures of
collection management within the Museum and details a number
of objectives aimed at continuous improvement. The CMP will
help the Museum's staff to achieve these objectives and communicate
to outside bodies that the Museum is committed to pursuing "best
practice" in every area discussed in the plan.
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Archives collection
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Contents and Pack List (21)
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Photographic collection
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Contents and Album List (22)
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Artefact Collection
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Contents
and description (23) (pdf)
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Library Collection
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Contents
(24) (pdf)
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REDRESS OF COMPLAINTS
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(Contact George Malcolmson,
Business Manager)
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Handling of complaints
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Redress
of Complaints Policy (25)
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MARKETING
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(Contact George Malcolmson,
Business Manager)
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Plan
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The
Marketing Plan (26)
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